🔒Privacy Policy

1. Introduction

Hot Shots Recruitment Ltd ("we," "us," or "our") is committed to protecting the privacy and security of your personal data. This Privacy Policy describes how we collect, use, and share personal data collected from Clients and Applicants ("users") through our website and recruitment services.

2. Data We Collect

We may collect and process the following data:

  • For Clients (Recruiting Organizations): Contact details (name, job title, email address, phone number), company details (name, address, registration number), billing and payment information, and correspondence records.

  • For Applicants (Candidates): Personal identifying information (name, address, date of birth, contact details), professional information (CV/resume, employment history, educational qualifications, skills, salary expectations), references, and any special categories of data (e.g., health information or ethnicity, where required by law and with explicit consent).

  • Website Usage Data: Information about how you use our website, including IP address, browser type, pages viewed, and access times, collected via cookies and analytics.

3. How We Use Your Data

We use the data we collect for the following purposes:

Purpose

Legal Basis for Processing (UK GDPR)

Recruitment Services

Necessary for the performance of a contract (Terms of Business).

Client Management

Necessary for the performance of a contract (managing billing, services).

Legal Compliance

Necessary for compliance with a legal obligation (e.g., HMRC records).

Marketing (where consent is given)

Explicit consent (for non-essential communication).

Website Improvement

Legitimate interests (to monitor and improve website functionality).

4. Sharing Your Data

We will only share your data with third parties where necessary and lawful:

  • Applicants' Data: We share Applicant CVs and professional details with the Client only for the purpose of a potential Engagement, as agreed upon by the Applicant.

  • Service Providers: We may use third-party service providers (e.g., IT support, cloud hosting, payroll processors) who assist us in operating our business. These providers are bound by strict confidentiality agreements.

  • Legal Requirements: We may disclose your data if required to do so by law, court order, or governmental authority.

5. Data Security

We take reasonable technical and organisational measures to protect your personal data from loss, misuse, and unauthorised access. However, no internet transmission is 100% secure, and we cannot guarantee the security of data transmitted to our site.

6. Your Rights

Under UK data protection law, you have rights including:

  • The right to access: To ask for copies of your personal data.

  • The right to rectification: To ask us to correct information you believe is inaccurate.

  • The right to erasure: To ask us to delete your personal data in certain circumstances.

  • The right to restrict processing: To ask us to restrict the processing of your data in certain circumstances.

To exercise any of these rights, please contact us using the details below.

7. Contact Information

For any privacy-related questions or requests, please contact:

Hot Shots Recruitment Ltd, 321 Garretts Green Lane, Birmingham B33 0TU

Enquiries@hotshotsrecruitment.co.uk